Every day brings news of a fresh data breach that can devastate a company financially, ruin the trust that patients, customers or customers have in a brand, and create legal nightmares. Cybercriminals can steal sensitive information, whether it is in digital or paper form, from the documents that companies utilize and manage.

This is the reason why secure document management isn’t just a best practice, but an absolute necessity. Secure document management helps protect the data from unauthorized access and attacks. It helps organizations comply with the strictest standards of compliance, including HIPAA and GDPR.

The main kinds of secure document management are document encryption and digital rights management. They also include watermarking, and clearly-defined access control. These options allow you to limit access to a document to only those who require it for their work and block them from editing, copying or printing.

Document security also entails restricting the number of times a document is able to be downloaded, printed or saved to other locations on a computer, which makes it impossible for cybercriminals to “rip” data off of your systems and onto theirs. It may also reduce the risk of document corruption, a common problem that occurs when a user accidentally or maliciously alters a section of the document.

Secure document management can help companies save time, money and energy by removing manual processes that could lead to mistakes. They also help improve communication with clients and create more trusting relationships. These technologies are crucial to the success of every company.

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