It takes a lot of time to create minutes. It is essential to structure these notes efficiently so that they are able to capture the most relevant information and are easy to read and understand and provide a high-level overview of the meeting without omitting any important details.

To reduce time, the person who is preparing the minutes should create an outline or template that includes placeholders for the specific information before the meeting gets underway. This way, they will spend less time deciding what to record and concentrate more on observing and recording the key points of the meeting.

An agenda is a good way to make sure that your meeting is planned and has a clear objective. This will keep everyone on topic and prevent going off-track which could cause it to be difficult to take accurate minutes.

It is important to have your minutes in order as soon as you can. It will be much simpler if there’s an outline of the agenda you can refer to during the meeting. There are many applications that, powered by AI can take minutes and then provide an transcript. This is extremely useful if you don’t have the time.

It’s also a good idea to ask the meeting’s organizer what method they would like the minutes distributed (by email, for example) as this can help you include people who were unable to attend the meeting and ensure that everyone has a copy of the minutes. It’s also an excellent idea to review the minutes for proofreading to ensure that they are accurate and concise, as well as free of any omissions or errors.

www.boardroom.com.br/2023/06/13/structuring-meeting-minutes-for-clarity-and-effectiveness